VAT officers are appointed for various reasons, they complete checks such as; checking and auditing business VAT records, as well as confirming the correct VAT amount is being claimed once a company has filed.
A company will usually be notified seven days before a visit by HMRC inspectors. At this time a full list of the necessary records that need viewing for their visit will be provided, along with the time required for their inspection. If a company is not comfortable with the date decided by HMRC then a request can be made to postpone the visit. However, HMRC holds the right to conduct sudden inspections without notifying in advance and they can also question and request answers pertaining to VAT over the phone.
HMRC will provide the following things in writing once they complete their inspection:
✓ They will tell whether you are paying the right VAT amount or not.
✓ They suggest methods to enhance your VAT bookkeeping.
✓ They let you know whether you need to change aspects in your VAT account or not.
✓ If you are not complying with the rules then there may be penalties to pay.